ACCM offers programming by and for people living with or affected by HIV/AIDS or hepatitis C and therefore encourages them to apply for this position. We also encourage people who are queer, trans, Black, Indigenous, people of colour and/or living with a disability to apply, to represent the many communities that we serve and to ensure diverse perspectives and practices.
AIDS Community Care Montreal (ACCM) is looking for a temporary Education for Prevention Department Manager to join our team! ACCM is the only English-speaking community organization that offers prevention and support services to people living with or affected by HIV and/or hepatitis C in Quebec. We work in collaboration with our many communities to build a compassionate and caring response to HIV and hepatitis C and do education work that equips people with the knowledge and skills needed to make informed decisions around their sexual health.
The main objective of the Education for Prevention Department Manager position is to manage Staff, budgets, and project cycles in the Education for Prevention Department. The Manager will also develop Education for Prevention programming in cooperation with the Executive Director and Programs’ Coordinators in the spirit of harm reduction principles and in alignment with ACCM’s 5-year strategic plan. The Education for Prevention Department Manager is the lead decision maker of their Department, reports to and is evaluated by the Executive Director, and works in close collaboration with the Support Services Manager and Executive Director.
The Support Services Manager will have the following core responsibilities:
Manage project cycles in the Education for Prevention Department
- Oversee project cycles to ensure programs’ effectiveness and timeliness, including planning, development, delivery, evaluation, and reporting
- Keep projects on track with their objectives, timelines, targets, and deliverables.
- Review program areas, support the enhancement of the existing programs and/or development of new programs
Manage staff from the Education for Prevention Department
- Hire and train staff in the Education for Prevention Department
- Ensure that staff has the necessary resources to fulfil their responsibilities in an efficient and effective manner.
- Provide ongoing support to staff, including creating work plans, goal setting, and by providing project management skills, structures, and methods
- Provide feedback on a regular basis to staff and through an annual review process.
- Collect, check, and approve staff timesheets bi-weekly to ensure smooth processing of the payroll
- Maintain staff motivation through creating a trustful and respectful professional environment
- Ensure smooth communication between the Education for Prevention Department and other ACCM departments
- Encourage and ensure staff professional development
- Do conflict resolution as necessary (within / between Departments)
- Follow up ACCM’s grievance procedures in case of necessity
- Enforce implementation of the ACCM personnel policy ensuring the rights of employees are protected
- Enforce implementation of the ACCM code of conduct ensuring ACCM Drop-in (and any ACCM activity or event) is a safe space for all employees, volunteers, and Members
Ensure Programs Development in the Education for Prevention Department
- Promote harm reduction principles and inclusive language in program development and implementation
- Regularly gather feedback and ideas from volunteers, participants, and partners on their changing needs and develop projects and programming on that basis.
- Liaise with partners to identify potential opportunities of partnership and funding
- In collaboration with the Executive Director and Fundraising Coordinator, research, identify, draft, and submit proposals to potential funding opportunities
Financial responsibilities for the Education for Prevention Department
- Develop and oversee programs’ budgets
- Monitor, supervise, and create reports for petty cash expenditures
- Code and approve cheque requisitions and purchase orders
- Together with the leadership team, participate in quarterly accounting review meetings with the accountant and in the yearly ACCM budget creation exercise with the ED and Board Treasurer
ACCM representation for the Education for Prevention Department
- Collaborate with the Executive Director to maintain, reinforce, support, and build partnerships with appropriate organizations.
- Represent ACCM on various external committees and working groups
- Present ACCM’s services in different forums, platforms, partner organizations such as clinics, community or governmental organizations, and funders
- Leads Education for Prevention Department meetings
- Participate in internal and external training
- Participate in internal and external committees as needed
- Collaborate with the Support Services Manager on joint projects and activities
- Attend ACCM’s major events such as World AIDS Day, Holiday Party, Fundraisers, etc., as deemed necessary
- In close collaboration with the Executive Director and the Support Services Manager, lead one project to improve the management and organizational structure of the organization
- Performs all other related tasks related to the nature of the position.
Our ideal candidate has all or a combination of the qualities and experience below:
- Has a Master’s degree, preferably in Public Health, Sexology, or adequate experience
- Has strong skills in human resource management and conflict resolution
- Has strong project management skills (including development, implementation, and evaluation)
- Has demonstrated experience within the community sector and in education and prevention services
- Understands the value of peer support and peer engagement, particularly GIPA/MEPA principles
- Has experience working with communities who are disproportionately affected by HIV, hep C, and other STBBIs including but not limited to queer, trans, migrant, Black, Indigenous, Latinx, and Arab communities, as well as people who use substances
- Has a fervent belief in harm reduction, and a proven history of practising harm reduction and anti-oppression-based interventions
- Is knowledgeable about sexual health, HIV, hepatitis C, STBBIs, and the social drivers of health
- Believes in the organization’s mission and vision, and will act as an ambassador for ACCM to our partners and external committees
- Works collaboratively with and is able to manage a diverse group of people
- Has strong interpersonal skills and is problem solving oriented
- Has sound analytical thinking, planning, prioritization, and execution skills
- Is able to effectively communicate both verbally and in writing
- Is comfortable writing or reviewing grants and reports to funders
- Is multilingual, at minimum, perfectly fluent in French and English, both written and spoken
ACCM operates from Monday to Thursday, 10:00 am-6:00 pm. The starting pay rate for this position is $26.76 per hour, 35h per week. This job opportunity is a 3-month temporary contract, renewable on condition of continued staffing shortages at ACCM not being resolved. Benefits include 10 annual sick days and 12 annual vacation days, proportional to the contract duration.
How to apply?
Please submit a cover letter, CV, and two references to William Neath (He/Him) at firstname.lastname@example.org with “Education for Prevention Department Manager” in the subject line by Sunday, October 29th, 2023.We will review applications as we receive them and might stop the hiring process if we find our ideal candidate, so please do not wait to apply! The first round of interviews will take place no later than the week of November 6th. Only successfully screened applicants will be contacted for an interview.